PacoMaintenance budget and equipment lifecycle
What repairs and checks cost, what the year is likely to cost against the budget you set, and which equipment is ageing. Paco reads your invoices, rolls out the spending calendar check by check, and flags what is likely to need replacing while it is still your choice.
What repairs and checks actually cost
Every check carries its frequency and its next due date. Paco puts against it the cost seen on the last invoice, or the one you typed in, and rolls the year out. A check with no date does not get an invented one to look tidy in the table: it appears undated, with no projected amount.
- The cost comes from an invoice read in your inbox, or from you
- A cost you typed in outranks one that was observed
- Two currencies are never summed into one total
- An e-invoice (Factur-X, UBL) is read from its data first, before any text
Equipment that is ageing, before you must replace it
You record equipment and its acquisition date when you know it. A problem that recurs across two separate reports, a real interval drifting from the expected frequency, a cost that keeps rising: Paco shows those three signals side by side. It does not blend them into a score. Replace or repair stays your call.
- "Recurring" means found on at least two separate reports
- Interval drift is read from your own inspection dates
- No combined score, no hidden weighting
Which rooms work hardest, and what they earn
Connect Cloudbeds and Paco reads booked nights room by room, over the last 30 days and the next 60, and lists them busiest first. A room it has not read does not appear: it is unknown, not empty. It also reads room revenue: the average nightly rate, safety spend as a share of it, and what a blocked room may cost. Where to spread the load is your call.
- Cloudbeds today; Mews next
- What a blocked room loses is always marked as an estimate
- A usage rule, such as a deep clean after a number of booked nights, becomes a suggestion; none is on by default
A budget for the year, and what is already spent
You set a yearly budget for each property. The Budget page shows this year's spend against that figure, by category and by space. A cost with no date is counted apart, never slipped into the year. With no budget set, Paco asks you for one; it never invents a ceiling.
One total per property, one for the group
Each property has its spending calendar; the group has the sum, in one currency only. Costs are entered one at a time, in the chat with Paco, or imported from a CSV or Excel file for the existing stock. What you have not filled in yet shows as exactly that.
Common questions
Does Paco guess a cost when it has none?
No. A check with no invoice read and no amount entered shows as "cost unknown". The year's total says so too: it is partial, and it says by how much.
Where does an invoice amount come from?
From the invoice itself, read in your inbox and attached to the check it concerns. An amount Paco cannot find literally in the document is not written.
See the year in euros, and the equipment that is ageing
With what is still missing clearly marked as missing.
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